AI tool privacy
Check an AI tool before your team uses it
For thirty-four popular AI tools, we answer five questions in plain English: does it train on your data, how long it keeps your data, who can see it, where data is stored, and how to delete it. Every answer links to the vendor’s own page and shows the date we read it.
Chat assistants 10 tools
- GrokSpaceXSIAPI: no training on business data. App and Grok.com: on unless you turn it off.
- ChatGPTOpenAIBusiness and Enterprise: no training by default. Free, Plus, and Pro: on unless you turn it off.
- ClaudeAnthropicTeam and Enterprise: no training by default. Free, Pro, and Max: only if you allow it.
- GeminiGoogleWorkspace: not used to train models outside your organization without permission. Personal: used while Keep Activity is on.
- Microsoft CopilotMicrosoftMicrosoft 365 Copilot: not used to train foundation models. Personal app: you can opt out.
- PerplexityPerplexity AIEnterprise: never used for AI training. Free, Pro, and Max: on by default.
- Meta AIMetaUsed to improve AI at Meta. No business plan on the pages we read.
- DeepSeekDeepSeekUsed to train its models. Data is stored in the People’s Republic of China.
- Mistral Vibe (Le Chat)Mistral AITrains on chats by default unless you opt out. Enterprise opted out.
- Grok BotSpaceXSI and CursorTeams: not used for training by default. Personal accounts: default not stated.
Meeting notes 6 tools
- Zoom AI CompanionZoomNot used to train Zoom’s or outside AI models. Decide who gets meeting summaries.
- OtterOtter.aiEnterprise: opted out of training by default. Other plans: trains on de-identified data.
- FirefliesFireflies.aiNot used to train AI models, on any plan. Decide who can see each meeting.
- FathomFathomTrains its own AI on de-identified meeting data unless you opt out.
- Read AIRead AINot used to train its models unless you opt in.
- GranolaGranolaTrains on anonymized notes unless each user opts out. Off by default on Enterprise.
Writing and design 9 tools
- GrammarlyGrammarly (Superhuman)Team accounts bought through Sales: off by default. Personal and team accounts bought online: on at first.
- Notion AINotionNot used to train models by default, on every plan.
- Canva AICanvaTeams, Business, and Enterprise content is not used to improve AI. Personal accounts are different.
- Adobe Acrobat AI AssistantAdobeNot used to train generative AI. Business accounts opted out of content analysis.
- DeepLDeepLFree version trains on your text. Pro deletes texts after translating.
- MidjourneyMidjourneyTrains on what users provide. Public by default without Stealth mode.
- Wispr FlowWisprTrains on dictation unless you turn it off. Locked off on Enterprise.
- GitHub CopilotGitHub (Microsoft)Free, Pro, and Pro+ train on your code unless you opt out. Business and Enterprise do not.
- CursorAnysphereNo training with Privacy Mode on. On by default for teams.
Business apps 9 tools
- Slack AISlackNot used to train LLMs. Answers only use what each person can see.
- HubSpot BreezeHubSpotTrains its own AI on your CRM data by default. A Super Admin can turn it off.
- QuickBooks AI (Intuit Assist)IntuitIntuit may use what you share to train its AI. No opt-out described.
- Salesforce AgentforceSalesforceNot used to train generative AI today. Outside AI providers keep nothing.
- Intercom FinIntercomMay fine-tune on anonymized conversations unless you opt out.
- Shopify SidekickShopifyStore data not used to train foundation models. Works within staff permissions.
- Mailchimp AIIntuit MailchimpIntuit may use Mailchimp data across its products and to train AI.
- Zendesk AIZendeskIts own non-generative models train on de-identified support data.
- Freshworks Freddy AIFreshworksTrains its own models on your data unless you email support to opt out.
No tool by that name yet. Suggest one for us to check.
Read on October 23, 2026 We read this on the vendor’s own page. Where we could not confirm an answer there yet, the answer says so in plain words.
Building your own approved tools list? The SafeStart Handbook includes one, with company accounts and safer privacy settings.